BRENT PANTHERS DATA PROTECTION POLICY

Introduction

Brent Panthers Basketball Club is committed to protecting the privacy and security of personal data. We recognise the importance of safeguarding personal information and ensuring compliance with data protection laws and regulations. This policy outlines our approach to data protection and provides guidelines for handling personal data responsibly and securely.

Scope

This policy applies to all members of Brent Panthers Basketball Club, including players, coaches, staff, volunteers, and supporters. It covers all personal data collected, stored, processed, and shared by the club.

Principles

1.1 Lawfulness, Fairness, and Transparency: Personal data will be processed lawfully, fairly, and in a transparent manner.

1.2 Purpose Limitation: Personal data will be collected for specified, explicit, and legitimate purposes and not further processed in a manner that is incompatible with those purposes.

1.3 Data Minimisation: Personal data will be adequate, relevant, and limited to what is necessary in relation to the purposes for which they are processed.

1.4 Accuracy: Personal data will be accurate and, where necessary, kept up to date. Inaccurate data will be corrected or deleted promptly.

1.5 Storage Limitation: Personal data will be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed.

1.6 Integrity and Confidentiality: Personal data will be processed in a manner that ensures appropriate security, including protection against unauthorised or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organisational measures.

Responsibilities

2.1 Club Committee: The Club Committee is responsible for overseeing the implementation and enforcement of this policy. They will ensure that adequate resources are allocated to maintain data protection standards and that data protection considerations are integrated into all decision-making processes.

2.2 Data Protection Officer (DPO): The Club Committee will appoint a Data Protection Officer who is responsible for monitoring compliance with data protection laws, providing advice and training on data protection matters, and serving as the point of contact for data subjects and regulatory authorities.

2.3 Members: All members who handle personal data are responsible for complying with this policy and ensuring that personal data is processed in accordance with data protection principles.

Data Subject Rights

3.1 Access: Data subjects have the right to access their personal data and obtain information about how it is being processed.

3.2 Rectification: Data subjects have the right to request correction of inaccurate personal data.

3.3 Erasure: Data subjects have the right to request the deletion of their personal data when it is no longer necessary for the purposes for which it was collected, or if they withdraw consent.

3.4 Restriction of Processing: Data subjects have the right to request the restriction of processing of their personal data in certain circumstances.

3.5 Data Portability: Data subjects have the right to receive their personal data in a structured, commonly used, and machine-readable format, and to transmit it to another controller.

3.6 Objection: Data subjects have the right to object to the processing of their personal data in certain circumstances, including for direct marketing purposes.

Data Security

4.1 Technical Measures: The club will implement appropriate technical measures to protect personal data, including encryption, access controls, and regular security assessments.

4.2 Organisational Measures: The club will implement organisational measures to protect personal data, including staff training, data protection policies, and procedures for responding to data breaches.

Data Breach Management

5.1 Reporting: Any data breach or suspected data breach must be reported immediately to the Data Protection Officer.

5.2 Investigation: The Data Protection Officer will investigate all data breaches promptly and take appropriate steps to mitigate any risks.

5.3 Notification: If a data breach is likely to result in a high risk to the rights and freedoms of individuals, the club will notify the affected individuals and the relevant data protection authority without undue delay.

Monitoring and Review

This policy will be regularly reviewed and updated to ensure its effectiveness and alignment with data protection laws and best practices.